ADMINISTRATIVE OFFICER, Course Committees, Examination Boards

This is a linked position. Subject to satisfactory performance at the HEO5 level and after demonstrating the capacity to undertake higher level responsibilities, the incumbent would normally expect to move into a HEO6 role within a maximum of 3 years.

The Administrative Officer will provide a range of administrative services to support the activities of the Faculty Office as follows:


* administrative support for a number of the academic programs offered by the Faculty, including executive support to Course Committees and Examination Boards, and the counselling of staff and students on University policy and procedures;
* provision of executive secretariat support to Faculty committees as required, including preparation of agendas, discussion papers, minutes, action plans and reports;
* co-ordination of Faculty involvement in Open Days, Education Fairs and other promotional/marketing events;
* co-ordination of Enrolment/Startsmart arrangements;
* occupational health and safety administration – act as secretary/executive officer to Faculty Occupational Health and Safety Committee, and assist Chair of committee with development, maintenance and monitoring of occupational health and safety action plans
* Processing of applications for outside studies and overseas conference leave, receipt of reports and arranging financial disbursements
* Special Projects as directed by Faculty General Manager, eg, undertaking research, documentation of proposals etc:
* Staff responsibilities may be varied by the University in order to allow the University to respond to operational needs or

$57 352 to $68 610 pa full-time
The total remuneration package includes salary and employer superannuation contributions.

1. Demonstrated experience in an administrative role.
2. Effective interpersonal skills, with ability to communicate competently and professionally with staff and students, and senior personnel from outside organisations.



* Demonstrated ability to manage complex tasks simultaneously, and with a high degree of accuracy.
* A self-starter able to demonstrate initiative, and with the ability to work independently.
* Demonstrated problem solving skills, with an analytical and constructive approach to issues
* Above-average writing skills, with demonstrated ability to synthesise and present material from range of sources into minutes/notes of meetings, correspondence, briefing papers, reports
* Time management skills, with ability to prioritise tasks betweencompeting demands on time.
* Teamwork skills, with demonstrated ability to contribute positively to a busy team environment.
* Competent keyboard skills, and demonstrated ability with electronic mail, word processing packages (including Excel) and data input, preferably on PC.